Theory question 106
Word ProcessingPaper 2, Section B: Test of Practical Work
You are provided with a list of existing contacts in a database. Describe in detail. the step-by-step approach to: (a) create: (b) preview and complete. a mail merge using a template in MS Word.
Show the model answer
(a) Open MS Word and choose a template (File → New → letter template, or open the letter); click Mailings → Start Mail Merge → Letters; click Select Recipients → Use an Existing List; browse to the contacts database, choose the table and click OK; place the cursor where each detail should go and click Insert Merge Field (e.g. Title, First Name, Address), or use Address Block and Greeting Line.
(b) Click Preview Results and use the arrows to check each letter; correct any problem; click Finish & Merge → Edit Individual Documents (to create all letters) or Print Documents / Send E-mail Messages; click OK.
The Mailings tab holds every mail-merge step in order.