A typist positioned the insertion point at the beginning of a line of text in a word processor and then pressed down the Shift key and clicked at the opposite end of the text. What would be the result of this action? The text will be.
A.copied into the clipboard
B.cut into the clipboard.
C.deleted from the storage.
D.highlighted on the screen.
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Answer: D (highlighted on the screen.)
Explanation
Shift + click selects (highlights) all the text between the two points.
Which of the following statements support the goals of data backup? I. Need for duplication. II. Need for future reference. III. Protection against data loss.
A.I and II only.
B.I and III only
C.II and III only.
D.I,II and III
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Answer: D (I,II and III)
Explanation
Backups duplicate data, keep it for later reference and protect against loss.
Paper 2, Section A (a) State four benefits of Internet in Education. (b) Explain the following types of maintenance in computing. (i) corrective; (ii) adaptive; (iii) preventive.
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Model answer
(a) Any four: access to a wide range of learning materials; online and distance learning; communication between teachers and students (e-mail, forums); research for assignments; online registration and results; educational videos and games; saves time and cost. (b)(i) Corrective maintenance – fixing faults or errors in hardware or software after they occur. (ii) Adaptive maintenance – changing software or hardware so it keeps working in a new environment (new OS, new rules). (iii) Preventive maintenance – regular checks, cleaning and updates done to stop faults before they happen.
Explanation
Corrective = after the fault; preventive = before it.
Paper 2, Section A (a) (i) Define the term file organization. (ii) Group the following file organization attributes under the appropriate heading as shown in Table I. (I) It does not support use of tapes. (II) Records are inserted one after the other. (III) It does not generate random keys to identify location. (IV) It generates random key to identify location. (b) (i) State two safety rules observed in a computer laboratory. (ii) List three internet browsers.
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Model answer
(a)(i) File organisation is the way records are arranged in a file on a storage medium so they can be stored and retrieved efficiently. (ii) Sequential file organisation: (II) records are inserted one after the other; (III) it does not generate random keys to identify location. Indexed file organisation: (I) it does not support use of tapes; (IV) it generates a key (index) to identify location. (b)(i) Any two: no eating or drinking in the lab; do not touch internal components; switch off properly; keep the lab clean; no running. (ii) Any three: Google Chrome; Mozilla Firefox; Microsoft Edge; Opera; Safari.
Explanation
Tapes can only be read in order, so they suit sequential files, not indexed ones.
Paper 2, Section A (a) Explain the use of Custom Slide Show in Microsoft Power Point application. (b) State two functions of Rehearse Timings in Microsoft Power Point. (c) List four types of illustrations that can be added to the presentation from the insert tab of Microsoft Powerpoint.
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Model answer
(a) Custom Slide Show lets you pick some slides of a presentation and arrange them in a new order, so that a shorter or different version can be shown to a particular audience without making a new file. (b) Any two: records how long each slide is shown during a practice run; sets those times so the show advances automatically (self-running presentation); helps the presenter keep to the time allowed. (c) Any four: pictures; clip art/online pictures; shapes; SmartArt; charts; icons; screenshots.
Explanation
Illustrations group on the Insert tab: Pictures, Shapes, SmartArt, Chart.
Paper 2, Section A The Local Area Network (LAN) in a certain school is connected to the Internet. The school also has a Management Information System (MIS) which is used to enroll staff and students in the school. The system requires that users be authenticated before access is granted. Students are also allowed to use computers in the network during their leisure time. (a) (i) State two problems associated with an uncontrolled access to the internet by the students. (ii) How can the problem stated in 4a(i) be prevented? (b) Give one reason for users' authentication before access to the system is granted. (c) To use the MIS a staff is expected to log in using a registered username and password. Table 2 shows login activities and the login steps to the MIS. Specify the correct order or steps in the login process in column Y using the letter A-E attached to the login activities in column X.
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Model answer
(a)(i) Any two: visiting harmful or indecent websites; downloading viruses/malware; wasting time on games and social media; cyber fraud; using up bandwidth. (ii) Any one: use a firewall or content filter to block bad sites; give each student a password-controlled account; supervise/monitor use; set an acceptable-use policy. (b) Any one: to make sure only authorised people get in (security); to protect the data from being changed or stolen; to track who did what (accountability). (c) (i) E – Enter username; (ii) C – Enter password; (iii) B – Click on login; (iv) A – System authenticates username and password; (v) D – Access granted/denied.
Explanation
The user acts first (username, password, login), then the system checks and replies.
Paper 2, Section B: Test of Practical Work Highlight the steps to perform the following: (a) creating a new table; (b) generating a query; (c) creating a split form; (d) printing a report.
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Model answer
(a) Open the database in MS Access; click Create → Table Design; type the field names and choose data types; set the primary key; save and name the table. (b) Click Create → Query Design (or Query Wizard); add the table(s); add the fields needed; type any criteria; click Run; save the query. (c) Select the table or query in the navigation pane; click Create → More Forms → Split Form; adjust the layout; save the form. (d) Open the report; click File → Print (Ctrl + P); choose the printer, pages and copies; click OK.
Paper 2, Section B: Test of Practical Work (a) A document is created in MS Word but the user realizes that parts of the document are cut off when it is print previewed in portrait orientation. Highlight the steps to change the orientation to landscape and print the document on A4 paper. (b) A teacher working on student's results broadsheet in Microsoft Excel needed to keep the headings in “view” while scrolling through the results. The teacher also needed to compare each student's record with a version of the file earlier submitted to the Head of Department (HOD) to effect all suggestions. (i) Name the concept of keeping the headings visible while scrolling through a worksheet in Microsoft Excel. (ii) Outline the steps to keep the headings fixed while scrolling in Microsoft Excel Worksheet. (iii) Identify two actions to display each student's record at the same time on both versions of the result file. (iv) Highlight the steps to achieve the named actions in 6b(iii). (c) List two gadgets needed to display the contents of a laptop computer to an audience in an auditorium.
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Model answer
(a) Click Layout (Page Layout) → Orientation → Landscape; click Size → A4; click File → Print (Ctrl + P), check the preview, choose the printer and click Print. (b)(i) Freeze Panes. (ii) Click the cell just below the heading row (e.g. A2); click View → Freeze Panes → Freeze Panes (or Freeze Top Row). (iii) View Side by Side and Synchronous Scrolling (or New Window and Arrange All). (iv) Open both versions of the file; click View → View Side by Side (choose the HOD's version); make sure Synchronous Scrolling is on so both scroll together. (c) Any two: multimedia projector; projector screen/large TV; HDMI or VGA cable; speakers/public address system.
Explanation
Freeze Panes keeps headings in view; View Side by Side compares two files.